In this section you will find out about EHC plans.
An Education, Health and Care plan, sometimes known as an EHC plan, is a legal document which describes a child or young person’s (aged up to 25 years) special educational needs, the support they need, and the outcomes they would like to achieve.
The special educational provision described in an EHC plan must be provided by the child or young person’s local authority. This means an EHC plan can give a child or young person extra educational support. It can also give parents and young people more choice about which school or other setting the child or young person can attend.
An EHC plan can only be issued after a child or young person has gone through the process of an Education, Health and Care needs assessment.
If you feel that you or your child may have special educational needs and might need extra support, it can seem really daunting. The first step is to talk to your child’s class teacher if you have worries about school.
If it’s a health worry then talk to your GP, or another health care professional, who is helping you or your child.
Often the school or setting will be able to meet your/their special needs. They’ll offer you/your child special educational provision (SEN support). This may be additional support in class, small group sessions, extra resources or learning in different ways to other children of your/their age. The setting will always ask you for your views when they’re planning, monitoring and reviewing your/ your child’s special educational needs.
Sometimes, the reviews may show you or your child will need more support.
If this is the case, you, or the setting, can ask for an EHC needs assessment. This can be done on the EHC Hub . By clicking ‘request assessment’, under the ‘log on’ button, you can request an assessment without logging on.
Most education settings will already have a ‘log on’ and be familiar with the process, so it is worth discussing it with them first and they will help you to complete the assessment. If you/they are not attending an education setting and cannot use the EHC Hub, please telephone the EHC Team and they will be able to help you. There is an electronic version of the application form in the panel on the right hand side.
The SENDCO is the person in school responsible for special educational needs. They should ensure a detailed application is completed and uploaded on to the EHC Hub. This must highlight a child or young person’s needs. It should include details of the provision in place and the impact against your child’s progress. The more relevant information submitted at this stage will mean a robust decision can be made.
The EHC Hub is the council’s system that is used to manage new EHC assessments and all other statutory actions that need to be completed for children and young people who have an EHC plan. If you create an account on the EHC Hub, it allows for you to see which professionals have been contacted as part of the process and what information they have shared. It also gives you the opportunity to add important information about you or your child. You can see the timelines that show when actions need to be completed by and allows you to record messages for your EHC Coordinator.
On the EHC Hub you can include as much information as you like: you can even upload documents, examples of work, photos and short video clips. There is no limit to how much information you can submit. You can get support with completing this information from your/ your child’s setting, the EHC Team and/or SENDIASS (who are an independent information, advice and support service which is set up to support children and young people with SEND and their parents/carers).
Please be sure to include your NHS number as this helps the health professionals to access your details quickly and accurately when a request for information is sent from the EHC Hub.
As this is a new platform, we are currently working collaboratively with local area members to create a guide for using the EHC Hub. It will be attached to this page as soon as it is ready.
SENDCOs or the EHC Team can download and print all the reports from the EHC Hub for the parent/carers/young person, if they are unable to access a computer.
The Library Service also offers access to computers, digital training and free printing at many local libraries and they are very supportive of the EHC Hub.
The EHC Team manage the process of anything related to new requests or annual reviews. They collate, gather and organise information in line with the statutory timeframes. They are not an ‘SEN Team’ or advice givers but can signpost in the right direction of those professionals if needed.
The EHC Team keep children, young people and their families at the centre of what we do. The team adopt a person-centred approach. This ensures that children, young people and parents are involved throughout the planning and decision-making process.
You will be allocated an EHC Coordinator depending on which school you /your child attends. If you/ your child changes settings, then it is likely you will be allocated a new EHC Coordinator. Your dedicated EHC Coordinator will act as a guide through the EHC processes. However, you can contact any member of the EHC Service for support.
The EHC Team also has Assistant EHC Coordinators who support the EHC Coordinators in managing the process and EHC Senior Coordinators who also support the EHC Coordinators.
A full list of EHC Coordinators and the settings they coordinate with can be found in the ‘Who is my EHC Coordinator?’ tab.
The whole process will take a maximum of 20 weeks.
The application is received by the EHC Assistant Coordinators. They will review the information received and may ask for further information if it is missing. They will then submit the application to the next multi-agency panel to make a decision.
By Week 6
The multi-agency panel meets and decides whether to agree to carry out the Needs Assessment.
Following the decision to carry out a Needs Assessment, your EHC Coordinator will give you a call to introduce themselves. They will explain the process, what happens next and discuss suitable methods of contact. They will coordinate the needs assessment by gathering information provided from all professionals. If you log on to the EHC Hub, you will see the information provided as it is received.
By Week 16
The EHC Coordinator must ensure the information is added to the multi-agency panel to discuss whether the reports indicate that an EHC Plan is needed to support you or your child in meeting their outcomes or whether it is felt that the school can continue to meet your/ your child’s needs at SEN Support level. Your EHC Coordinator will share the decision with you and explain the next steps in the process.
By Week 18
If agreed, your EHC coordinator will put all the information gathered as part of the needs assessment into an EHC plan. They will share a Draft version the plan with so you can suggest any changes and share your views. The Draft EHC Plan will be used to consult with the setting you or your child wish to attend. ‘Consult’ means that we have to check with the setting that they can meet your needs and are able to deliver everything in the EHC plan. The EHC plan is a legal document and the provision in it must be delivered.
By Week 20
The final EHC plan is issued, naming the school/setting that you/ your child are to attend. The plan will be reviewed within 12 months of the issue date. If you do not agree with the content of the EHC plan, you have the right to mediation and tribunal to discuss this further. The EHC Coordinator can explain this process and what to do next.
EHC Coordinators are allocated by the setting you or your child attends. Please see the list below for direct contact emails for each EHC Coordinator and the schools they coordinate with.
Contact Email: email@example.com
Burton Road Primary School, West Bretton Junior and Infant School, Athersley North Primary School, Athersley South Primary School, St Helen's Primary Academy, Carlton Primary Academy, Parkside Primary Academy, Summerfields Primary Academy, Meadstead Primary Academy, The Forest Academy, Queens Road Academy, Laithes Primary School, Royston St John Baptist CE Primary
Oakwell Rise Primary Academy, Outwood Primary Academy Littleworth Grange
Hunningley Primary School, Oakhill Primary Academy, Holy Trinity Catholic and Church of England School, St Joseph's Nursery, Athersley Family Centre
Contact Email: firstname.lastname@example.org
Darfield Family Centre, Birdwell Primary School, Milefield Primary School, Ladywood Primary School, Birkwood Primary School, Cherry Dale Primary School
Cudworth Churchfield Primary School, Brierley Church of England Voluntary Controlled Primary School, The Ellis Church of England (Voluntary Aided) Primary School, St Michael and All Angels Catholic Primary School, Kings Oak Primary Learning Centre, All Saints Academy Darfield, Upperwood Academy
Shafton Primary Academy, The Mill Academy, Sandhill Primary School
High View Primary Learning Centre, Wombwell Park Street Primary School
Ward Green Primary School, Outwood Primary Academy Darfield, Brampton Cortonwood Infant School, Churchfield Primary School, Little Ducklings, Wiggles and Giggles, Rachael West Child Minding, Chatterbox Children's Academy, Outwood Primary Academy Darfield
Contact Email: email@example.com
Shawlands Primary School, Barugh Green Primary School, Keresforth Primary School, Oxspring Primary School, Hoylandswaine Primary School, Millhouse Primary School, Springvale Primary School, Thurlstone Primary School, Gawber Primary School, Joseph Locke Primary School, Thurgoland Church of England (Voluntary Controlled) Primary School, Holy Rood Catholic Primary School, Tankersley St Peter's CofE (Aided) Primary School, Denby Dale First and Nursery School, Summer Lane Primary School, Penistone St John's Voluntary Aided Primary School, Wilthorpe Primary School, Dodworth St John the Baptist CofE Primary Academy, Darton Primary School, Park House School, Wellgate Primary School, Kexborough Primary School, Birdsedge First School, Worsbrough Bank End Primary School, Worsbrough Common Primary School, Mapplewell Primary School, Victoria Day Nursery, Cliff Nursery, Barncliffe Day Nursery, Busy Bees Nursery, Worsbrough Common Rising Stars Daycare
Contact Email: firstname.lastname@example.org
Lacewood Primary School, Dearne Goldthorpe Primary School, Jump Primary School, Greenfield Primary School, St Helen's Catholic Primary School, Sacred Heart Catholic Primary School, Gooseacre Primary Academy, The Hill Primary Academy, Highgate Primary Academy, Carrfield Primary Academy, Heather Garth Primary School Academy, Hoyland Common Primary School, West Meadows Primary School, Elsecar Holy Trinity CofE Primary Academy, Hoyland Springwood Primary School, Little Explorers Community Nursery, Kids World Goldthorpe, Rainbow Day Care Hoyland, Elective Home Education (Primary),
Penistone Grammar School and Darton Academy
Contact Email: email@example.com
Outwood Academy Carlton and Holy Trinity Catholic and Church of England School
Contact Email: firstname.lastname@example.org
Barnsley Academy, Outwood Academy Shafton, Kirk Balk Academy, Netherwood Academy, Horizon Community College, The Dearne Academy
Contact Email: email@example.com
Contact Email: firstname.lastname@example.org
Springwell Special Academy – Lower School
Greenacre School – Lower School
Contact Email: email@example.com
Springwell Special Academy – Upper School
Greenacre School – Upper School
Contact Email: firstname.lastname@example.org
Aspire-IGEN, Barnsley, Independent Training Services Limited, Greenfield Primary School, Thorpe Hesley Primary School, Saint Pius X Catholic High School A Specialist School in Humanities, The Robert Ogden School, Newman School, RNN Group, Dove School, Highgate Primary Academy, Park House School, Abbey School, Hilltop School, Kelford School, Swinton Academy, Swinton Queen Primary School, Milton School, Wath Academy, Abbeywood School, Barnsley Football Club, The White Rose School Of Beauty And Complementary Therapies Limited
Elective Education at Home (Secondary)
Contact Email: email@example.com
Doncaster School for the Deaf, Ecclesfield Primary School, Bents Green School, The Rowan School, William Henry Smith School, Holmfirth High School, Southgate School, Kettlethorpe High School, Ackworth School, Highfield School, Bladon House School, Henshaws College, Dawn House School, Holgate Meadows School, Doncaster College, The Sheffield College, Wakefield College, Askham Bryan College, Denby Grange School, Doncaster Communication Specialist College, Pennine Camphill Community, Portland College, Broadwood School, Freeman College, Options Barton School, Meadowcroft School, Leeds City College
Paces High Green School for Conductive Education, The Grange School, Brantwood Specialist School, Ridgewood School, Notre Dame High School
St Thomas à Becket Catholic Secondary School, Bradfield School, St Mary's Church of England Primary School, St Ann's Catholic Primary School, Chapeltown Academy, Nisai Virtual Academy Ltd, Hall Cliffe School, Oakwood Learning Centre
Hall Cliffe Primary School, Cambian Spring Hill, Joseph Norton Academy, Pennine View School, New College Doncaster, New College Pontefract, Outwood Academy Hemsworth, Honley High School, Heatherwood School, Elite Training Systems (UK) Ltd, The Really Neet Project Ltd (College)
A review of the EHC plan must be carried out every year. They will focus on your/your child’s progress towards achieving the outcomes in the EHC Plan and whether these outcomes still remain appropriate.
The local authority delegate the responsibility of organising the annual review meeting to the school or setting. They must give you at least 2 weeks’ notice before the meeting is to take place and also must share any information or reports with you at least two weeks before the meeting. The annual review process is managed on the EHC Hub: you can log in to view all the information shared, discussed, reviewed and to contribute your views at any time. If you electively home educate your child, the annual review meeting will be organised by your EHC Coordinator.
Following the annual review meeting, the local authority must make the decision whether to maintain (keep it as it is) amend (make some changes to) or cease your /your child’s EHC plan. Your EHC Coordinator will share this decision with you and explain what happens next.
A personal budget is an amount of money allocated by the council to deliver all or some of the services and support set out in your/ your child’s Education, Health and Care (EHC) plan.
It gives you more choice and control over the services that your child gets.
A child or a young person may have a personal budget from:
- social care
Personal Education Budget
We will consider identifying a personal budget for educational provision if you request it when we issue a draft EHC plan following an EHC needs assessment or when we are reviewing an EHC plan. The personal budget should be linked to the provision and outcomes stated in the EHC Plan or Draft EHC Plan.
The request is to be considered at the multi-agency ORG Panel. If the local authority does not agree to a Personal Budget they must set out their reasons in writing.
In certain circumstances, the panel can refuse to identify a personal budget. They may do so when the special educational provision is being provided as part of a larger budget (for example, a contract with the NHS to provide all speech and language therapy or occupational therapy) and the panel cannot separate out or ‘disaggregate’ the personal budget from that overall larger budget. The panel also have to consider if it would be an efficient use of the local authority’s resources.
Section J (Personal Budgets) of the EHC Plan should provide a detailed explanation of how a personal budget will be used to deliver agreed provision, the needs and outcomes it will meet, and will explain how the money will be used, spent and managed including arrangements in relation to any direct payments.
Personal Health Budget
Continuing Health Care Criteria are applied to see if you can have a personalised health budget. The decision support tool (DST) will help with this. For more information please contact a health officer e.g. health visitor, school nurse, designated clinical officer, etc.
Short Breaks and Personal Care Budget
Access to short breaks is based on short breaks eligibility criteria. Please contact your social worker or the Disabled Children’s Team on 01226 774050 for further information.
EHC Team Contact Information
Please feel free to get in touch with us if you have an EHC question or a query and we will be more than happy to support. We aim to resolve your queries immediately but if this is not possible, we operate a 3 working day response deadline.
Our telephone number is: 01226 773966
Our team email is: EHCTeam@barnsley.gov.uk
The EHC phone lines are operable between 9am-5pm Monday to Thursday and 9am and 4:30pm on Fridays.
Please note that due to the current climate, the team are working from home at the moment.
Customer complaints are really important to us and provide us with an opportunity to learn from and improve our services to you.
If you would like to make a complaint against the Local Authority then you will need to this formally with the customer service team. You can find out more information by clicking here. We advise that you contact the EHC Team before doing so and we will always endeavour to assist or resolve if able.
If you would like to make a complaint against your school. You will need to do this be following the school’s complaint procedures. Again, we would advise that you speak to your SENDCO before doing so.
You can appeal to the Special Educational Needs and Disability Tribunal (SENDIST) if you disagree with a decision your local authority has made about an Education, Health and Care Plan. You can find out about it by clicking here.
You must consider mediation before you appeal to the tribunal. Mediation is a less formal way of working out a solution to your problem. A mediation adviser will explain how mediation works. If you want to go ahead, they’ll bring you and your local authority together to discuss the problem. At the end they’ll give you a mediation certificate, which you’ll need if you still want to appeal. If you do not want mediation you still need to contact the mediation service to get a mediation certificate so that you can appeal. Barnsley’s Mediation Service is provided by Collis Mediation Ltd. They will ensure that impartial and independent mediatory advice is provided and can be contacted on 07715 958 290 or firstname.lastname@example.org
The Special Educational Needs and Disabilities Information, Advice and Support Service (SENDIASS) offers free, confidential and impartial information, guidance, advice and support. They will help you to make a complaint or support you in your decision making. You can call them on (01226) 787234.